Mail Merge Toolkit: mail merge in Outlook, Word and Publisher
Mail Merge is a useful tool that allows you to produce multiple letters, labels, envelopes, name tags, and more using information stored in a list, database, or spreadsheet. When performing a Mail Merge , you will need a Word document you can start with an existing one or create a new one and a recipient list , which is typically an Excel workbook. Optional: If you’d like to work along with the lesson, you can download the examples below:. The Mail Merge pane will appear and guide you through the six main steps to complete a merge.
The following example demonstrates how to create a form letter and merge the letter with a recipient list. Now you’ll need an address list so Word can automatically place each address into the document. The list can be in an existing file, such as an Excel workbook , or you can type a new address list from within the Mail Merge Wizard. If you don’t have an existing address list, you can click the Type a new list button and click Create , then type your address list manually.
Now you’re ready to write your letter. When it’s printed, each copy of the letter will basically be the same; only the recipient data such as the name and address will be different. You’ll need to add placeholders for the recipient data so Mail Merge knows exactly where to add the data.
For some letters, you’ll only need to add an Address block and Greeting line. But you can also add more placeholders such as recipients’ names or addresses in the body of the letter to personalize it even further. Next: Buying Office
Microsoft word 2016 mail merge wizard free.How to use the Mail Merge feature in Microsoft Word 2016
Click or tap where you want the merge field. · Choose the down-arrow under Insert Merge Field, and select a field. · If you don’t see your field name in the list. From the Mailings tab, click the Start Mail Merge command and select Step-by-Step Mail Merge Wizard from the drop-down menu. opening the Mail Merge Wizard. The. Create a new mail merge list. Go to File > New > Blank Document. Choose Select Recipients > Type a New List. Type a New List command.